How To Apply For Job Vacancy Via Email Easily (jinsi ya kutuma ombi la kazi kwa email)

How To Apply For Job Vacancy Via Email

#How To Apply For Job Vacancy Via Email ;jinsi ya kutuma ombi la kazi kwa email.

There are multiple ways to apply for a job. One of the most common is via email, it is easy to overthink how things are worded or what is appropriate and inappropriate, a poorly written email can create a problem, so here are some tips to use when it comes to applying for a job via email Regardless of which email service provider (Outlook,Yahoo, Gmail etc.)

Understand Part Of The Email

When applying any job via email there parts you need to understand. These part are

  • The subject line
  • The greeting
  • The body
  • The signature
How To Apply For Job Vacancy Via Email
How To Apply For Job Vacancy Via Email

The subject line

What you write in subject line can affect the reader’s opinion of you, so its important to know your limit. You don’t want the interviewer to roll their eyes because you tried to be smart and it backfired. For example, if I am applying for a receptionist job, a good subject line would be, job application for receptionist or receptionist job application – Your Name. These are all professional subject lines and there are many others variants you could use.

Basically your subject line should communicate that this email is a job application for a specific position. Keep your subject line short and specific.

If your subject line is longer than one sentence, 15 words or more, then it’s probably too long, you need to fix that. Example “I would like to apply for the reception position I saw advertised on SEEK” is too long for a subject line.

While a creative subject line aims to stand out, it can yield the opposite effect.Long subject line can make it more difficult for Hr to understand what the email is about, or worse case may end up in spam folder.

Things like – Your next great receptionist, I’m the perfect candidate for the job, your search for a receptionist is over, or HIRE ME! These are all short but definitely different, they aren’t the way to go. Doing that will results your email end up on employer’s email spam folder.

Salutation Or Greeting

How formal your email you want to be will determine the salutation you should use. Think about who your sending your email to,and how it should be addressed. Formal language is often used when talking to superiors or when you don’t know someone well. Formal is a good choice if you have never spoken to or been referred to a recipient, as is often the case with job seekers. For example, the formal salute would be – Dear Smith, or Hello Mrs. Brown.

In contrast, informal language is used to communicate with people you are familiar with. Simple hello Fred, or just hello, is often done when communicating informally. Match your audience with your language type, and you will come across politely and respectful.

Email’s body

In the Email’s body of the email is where you talk about yourself, what you can offer and what makes you fit for the position. Please note that your resume and cover letter will be attached to this email, so don’t just copy and paste that same information here.Introduce yourself briefly and what is the purpose of the email.

In this case, you are applying for a job in a specific position. You can highlight the most relevant point in your cover letter to capture their interest and then direct them to your attached resume and cover letter.

Email signature

The final thing you need to do is attach an email signature. Your signature should include your name and contact information to make it easy for them to contact you. That’s the basics of email writing.

Sample Job Application Via Email

How To Apply For Job Vacancy Via Email (jinsi ya kutuma ombi la kazi kwa email)
How To Apply For Job Vacancy Via Email

Bonus Point

Here’s a few final things to keep in mind when writing an email.

  • Don’t rush your email or you risk making mistakes.
  • Once you’ve finished writing an email proofread it to make sure everything is correct.
  • Spellcheck is good, but occasionally things slip through.
  • Don’t send emails when you’re emotional, you could end up saying things you normally wouldn’t
  • Come back with a clear mind and you’ll be able to write better.
  • Unless it adds something, there’s no need to say something in a paragraph that
  • could be said in a sentence. It also makes it easier to pick out the important information.

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